ALA General Meeting

December 8, 2003: Minutes

1. A note to Committee Chairs: the Student Chapter of the Year Award nominations are not due until March 31. Rudy requests that all chairs get committee reports to her by the start of Spring Semester classes (Jan 20, 2004). Please include what the committee has done, what you have in the works/already scheduled, and what you are thinking about perhaps doing.
2. SORF funds were granted for ALA Midwinter! We received enough to reimburse 15 students' registration fees to ALA Midwinter and have voted to reimburse up to 15 more. You must have: 1) A receipt (nothing computerized counts. You must stand in line at registration and obtain a real receipt) and 2) either a name badge or program from the conference to prove attendance. If you forget the receipt, you may turn in an original credit card statement. We will post directions for how to apply for reimbursement (yes, that means that you will be *reimbursed* after the conference) soon.
3. There has been a change to the publicity procedures. Chairs, please write up any publicity you want published with any details you may need included. Email these to Diana at djthomso[at]uiuc[dot]edu and Diana will 1) post to the boards and 2) be sure that Tim and Katie obtain copies of the information.
4. This week: Today we had Lisa's Academic Interview Presentations seminar. It will be archived. Tomorrow (Tues, December 9) is the San Diego, What to Expect at Midwinter presentation. Christine Jenkins and Sue Searing will be speaking about what to expect from the conference in general. Kathleen Kern will be speaking about what to expect from the Placement Center. We also have the Holiday Party on Friday!
5. The Board will be writing up "how to" guides or "tip sheets" for their position. We are asking that the committee chairs do the same. This will help future generations. Please get to Rudy by early April.
6. Kudos out to all committees! Great job this semester. Lots of hard work, we could not do it without you!
7. Any committees thinking they may want SORF funds will want to act on that quickly. Second semester funds tend to be a bit more sparse.
8. Committee Reports:
   1. Fundraising: Tshirt sale went really well. 6 shirts and 2 bags left. Contact Terry Weech if you need to pick something up or are interested in one of the extras.
      1. Thinking about possibly repeating the sale in the spring.
   2. Field Trip: Discussed a library crawl in January of campus libraries. Also may go to the Art institute in Feb.
   3. Social Committee: Holiday Party is upon us! Will be catered by Giovanni's (Italian). We came in under budget! We may need some help setting up at 4 at Latzer Hall (YMCA)
   4. Lecture Committee: want to do 2 lectures a month in the Spring. Email Jen or Rudy with any suggestions. Try to check with other student groups when scheduling to avoid possible time/event conflicts.
   5. ACRL: We're finishing up the drafts of the new constitution and bylaws and will be sending them to ALA international for approval shortly. They will then either approve them or send them back for revision. If they are approved, then we need to vote on them as a student chapter.
   6. Community Outreach: The Nursing Home visit went well. We're working on plans for what to do for next semester.
   7. LEEP: we now have 5 LEEPers on the committee. They really would like to have live chats going on during the general meetings so that they could participate in them. They also woul like to actively be involved in the activity planning for LEEP weekend which is March 4-8, 2004.
   8. Conference: contact Helen Hejny if you're sure that you're going to ALA midwinter so that you can be included among the count for reimbursement. We may want to think about contacting other student chapters while at Midwinter to meet with some of our peers. Also, if there is a female going to Midwinter and looking to share a room, contact Rudy.
   9. International Committee: We tried to get the Mortenson Center Associates in to do a panel for us, but scheduling never worked out for them. We are planning a panel discussion and reception for International students in February. (Feb 5, 11-1 in room 131) This will be a panel of 5 international students, speaking about librarianship in their countries, as well as a meet and greet following. We are also looking to do a panel in the Spring on working abroad.
   10. Professional Development: the 2004 workshop series is scheduled for fridays in february from 1-3 in room 124. These will be archived. If anyone has any suggestions for other events, please contact Tony. Also, PLEASE, anyone interested in helping out on this committee, please let us know. We all benefit from these programs and this would be everyone's chance to see that they were getting the sort of Prof. devt. opportunities they were hoping for while at GSLIS.
9. Chairs, one last note, check your mailboxes, you should all have a name tag there!

Minutes taken by Sarah Dutelle, Secretary (2003-2004)